Privacy policy.

To ensure compliance with recent changes in legislation, including the GDPR (General Data Protection Regulation) that come into effect on 25th May 2018, Nuffield Road Allotment Society’s Data Protection Policy is outlined below.

  • The Committee of Nuffield Road Allotment Society will ensure that all data protection legislation is adhered to and will protect securely any data that it collects.

  • The data that Nuffield Road Allotment Society collects, stores and processes is limited to the contact details of members, prospective members (on waiting lists) and former members who have recently relinquished their allotments.

  • Contact details include names, postal and email addresses, telephone numbers including landlines and mobile phones.

  • This information is stored digitally in the cloud and on the computers of the Committee and will be used for the purpose of contacting members, for example to send newsletters and collect subscriptions.

  • Individual members may be contacted for other legitimate purposes, for example if there has been damage to an allotment or shed, the plot is being neglected or other reasonable purposes.

  • The data may be shared between committee members to enable them to perform their duties.

  • Data may be shared with the NASLG –  the National Allotment Society. As part of our membership of that body we are required under the terms of our subscription to share certain data. NSALG has robust data protection and the data on our members will not be shared with other organisations.

  • Nuffield Road Allotment Society members’ data will not be shared with other individuals or organisations.

  • Data on former members, who have relinquished allotments or been evicted will be stored for a reasonable time in case they need to be contacted about their former plot.

  • Individual members are welcome to ask for details of any of their own personal data that the Society holds on them.

  • Members are advised to inform the Society if their personal details change e.g. name, address, phone number; so that records remain updated and members can be informed of Society news and business.